The Ring

Ring policies

Ring policies are periodically reviewed by the Ring’s editorial advisory board. We welcome your comments on any matters of editorial policy; please address them to the editor, who will raise them with the board.

General disclaimer

Material published in The Ring does not necessarily represent University of Victoria policy.

Publication rights

Textual material published in The Ring may be republished in whole or in part in other media and by other publishers without permission but with appropriate credit to The Ring. Those wishing to publish photographs and images used in The Ring must contact the editor or copyright holder for permission.

Letters to the editor

We welcome letters to the editor on issues of direct concern to the university community. To be considered for publication, a letter must:

  • be signed with university community affiliation (if any) noted and contact information provided for verification purposes
  • not exceed 400 words in total length
  • be relevant to campus issues or articles that have appeared in the publication
  • be addressed to The Ring and not sent to other media
  • not be libelous, obscene or a personal attack on an individual or group
  • be received 10 days before publication date.

The editor reserves the right to select letters for publication and to edit for grammar, style and length, while making efforts to preserve the core of the author’s argument. The number of letters by one individual on a particular issue published in The Ring is normally limited to two, unless invited by the editor to contribute further comment. The editor may append an editor’s note or solicit a reply to a letter for publication in the same edition as the original and, in such case, will notify the author of the original letter prior to publication. The editor reserves the right to terminate debate once an issue has received a reasonable hearing.

Opinion columns

Any member of the university community may submit an opinion piece for possible publication. Such pieces must:

  • be signed with university community affiliation noted and contact information provided for verification purposes
  • not exceed 600 words in total length be addressed to The Ring and not sent to other media
  • not be libelous, obscene or a personal attack on an individual or group
  • not be likely to seriously harm the reputation of an individual or the university
  • not be substantially similar to another opinion piece published in the previous year
  • be received 10 days before publication date.

The editor reserves the right to edit submissions for grammar, style and length, while making efforts to preserve the core of the author’s argument. The editor bases the decision on whether to publish a particular opinion piece on its relevance to university and current issues and its appeal to a broad readership. Authors may not claim copyright of opinion pieces published in The Ring. Opinion pieces will be published with a disclaimer that reads: “Views expressed in this article are the author’s and do not necessarily reflect those of The Ring or the University of Victoria.”

Campus Checklist

Campus Checklist is a new, brief campus news digest delivered biweekly to all UVic faculty and staff via their university-supplied email. It is intended to help strengthen communications between faculty and staff in different areas, support UVic’s culture of respect, inclusion and collaboration, build a sense of shared enterprise and improve campus communications.

In addition to email delivery, Checklist content is also collected and mirrored at ring.uvic.ca/checklist

What content is given priority?

University faculty and staff are the main audience of Checklist emails, and content is chosen to reflect its relevance and significance to a wide range of faculty and staff. Principles and examples that guide content include:

  • Need-to-know news or information about policies, processes or other administrative changes for UVic employees
  • Announcements about broad-based or campus-wide service improvements that will help faculty and staff in their work, or will otherwise improve campus life (e.g. new services, supports or employee programs)
  • Opportunities for engagement, consultation or input on matters of widespread interest or impact
  • Deadlines for institution-wide initiatives (e.g. President’s Distinguished Service Awards, Chancellor searches, governing body nominations, OneCard transition)
  • Event announcements related to the university’s core mission that are relevant to a wide range of campus audiences
  • Volunteer or community partnership opportunities for campus community members
  • Extraordinary achievements or recognition of teaching and research that help demonstrate what sets UVic apart on the national or international scale.

In order to ensure that Checklist covers the highest impact items for the campus community, Ring staff work with VP offices to encourage contributions from across the university. The Ring newspaper and website will continue to provide a venue for suitable announcements that aren’t included in the Campus Checklist broadcast emails.

Events calendar listings

The Ring publishes a small selection of events listings based on listings submitted to the online UVic events calendar. The selection of events published in The Ring rests with the editor. Responsibility for the accuracy of event information rests with the originating unit or organization.

Advertising

The Ring welcomes display advertising from both inside and outside the university community. The Ring will not accept ads for alcohol or tobacco products, external ads for educational programs or services that compete directly with those offered at UVic, or ads that contravene university policies or the human rights code. The Ring reserves the right to refuse publication of any ad based on content or design. Ad placement is at the discretion of the advertising representative and the editor, based on ad size and content and editorial layout considerations.

Editorial advisory board

An editorial advisory board, appointed by the president, provides The Ring with advice and makes recommendations on matters of administrative and editorial policy. The editorial advisory board will soon initiate a complete review of Ring editorial policies. Terms of reference of the editorial advisory board.